As part of the process of finalising a rent review on leasehold surgery premises, NHS England requires a number of documents and certificates before the District Valuer can be instructed to verify the agreement reached between Landlord and Tenant.
In order not to delay matters, it is a good idea to try to ensure that all these documents are ready to be handed to NHSE when they carry out their Premises Review Visit which will be arranged once they receive the signed Rent Review Memorandum.
If the practice fails to present these docs at the time, I understand that copies can be emailed at the later date, although this is not ideal and will delay matters.
Premises also need to fully comply with the NHS Premises Directions before the District Valuer is instructed.
The documents that are required are:
- A valid Gas Safe Certificate (issued in the past 12 months)
- A valid Electrical NICEIC Certificate (5 yearly fixed wiring, inc Fire Alarm and Emergency Lights Test)
- A valid Minor Electrical Installation Works Certificate (if any electrical works have been carried out after the NICEIC Certificate was issued)
- A valid Asbestos Survey
- A valid LOLER certificate (if there is a lift in the building)
- A Water Risk Assessment i.e. for the control of Legionnaires’ Disease (carried out in the past 2 years either by Duty Holder or an independent Legionella specialist)
- Documentary evidence of regular Health & Safety risk assessments
- A Health & Safety Policy document (if your practice employs more than 5 staff)
- A valid fire risk assessment